Meeting Evolution is a Strategic Meetings Management (SMM) software provider. Founded in 2008, we offer technology solutions designed from a professional meeting planner’s perspective to simplify the sourcing, RFP, registration, and management of corporate and association events.

Our philosophy is "Your System, Your Code, Your Way." We focus on addressing the specific requirements and unique challenges of our customers rather than offering "cookie-cutter" solutions. We prioritize flexible, user-friendly technology that evolves based on direct customer feedback.

We provide a full SMM suite that can be deployed as individual modules or a complete package, including:

• ME REQUEST: For initial meeting requests.
• ME SOURCING: A robust RFP tool for hotel and venue sourcing.
• ME REGISTRATION: For attendee management.
• ME MOBILE: A Progressive Web App (PWA) for attendee engagement.
• ME WORKSPACE: A centralized hub for managing event logistics.

No. Our tools were developed after years of research with senior meeting planners and hotel partners to ensure the interface is intuitive. We focus on reducing manual entry through features like recurring meeting duplication and flexible interfaces.

Our platform provides robust financial reporting and spend analysis. This helps organizations track exactly where their budget is allocated and leverage total spend for better negotiations with suppliers.

Yes. While we provide a core set of features built on state-of-the-art technology, we can enhance the system to meet your specific organizational requirements. We also offer custom development and deployment services.

We offer the best meeting technology in the market while maintaining absolute confidentiality. Our staff is trained to help you choose the meeting technology suitable for your needs. We are professional, experienced, and understand that meeting technology is a serious decision for your business.

Hours: Monday – Friday, 8 am – 7 pm EST. Weekend support is available when necessary. We look forward to talking with you.

We are a partner, not a supplier. We are relationship-based – our goal is your success. We pride ourselves on our ‘fanatical support’ and work closely to solve both obvious and deep-seated meeting management challenges.

100% of our staff are located in the US. we have staff in all time zones and pride ourselves in our rapid response to support requests. Issues are escalated immediately to ensure a solution is found quickly.

We conduct independent 3^rd party PCI/DSS and SOC 2 Type 2 audits. All of our technology is hosted on the Google Cloud Platform (GCP) with independent 24/7 monitoring and industry-standard IDS (intrusion detection software).

We use an annual subscription model with unlimited meetings, events, and administrative users. We do not charge per-transaction fees. Our Annual Support Agreement is 20% of the subscription fees and includes training and unlimited support.

Yes, Meeting Evolution is a data processor, as such, we abide by the customer’s GDPR policy.

Meeting Evolution was started in October 2008.

Meeting Evolution is a privately held, profitable corporation that continues to grow organically. Our growth is focused on continuing to provide a high-quality level of support and technology.

No. ME MOBILE is a Progressive Web App (PWA) and can be deployed with a simple QR Code or URL link. This avoids Apple/Google store delays and provides great design flexibility.

Yes. There are standard formatted contracts that can be augmented with your clauses and attachments, or you can develop multiple custom contracts.